Google Sheets: Spreadsheet doesn't appear in the dropdown menu

Written by Owner

Updated at August 20th, 2025

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Table of Contents

Symptoms Causes How to fix it

Symptoms

You're trying to connect a Zap to a Google Sheet, but the spreadsheet doesn't appear in the Spreadsheet dropdown menu in the Zap editor.

There are two main reasons why this might be happening:

Incorrect file format: The spreadsheet is not saved in the correct file format. Google Sheets can open and edit .XLSX files, but Zapier can only connect to Google Sheets that are saved as Sheet file.
Spreadsheet permissions: The spreadsheet may not be shared with the Zapier account that you're using. To use a spreadsheet in a Zap, it must be shared with the Zapier account with at least view permissions.

To fix this problem, follow these steps:

Save the file as a Sheet. Learn more about converting files to Sheets.
Check spreadsheet permissions. Make sure that the spreadsheet is shared with the Zapier account that you're using. To do this:
- Open the spreadsheet in Google Sheets.
- Click File > Share.
- Enter the email address of the Zapier account that you're using and set the level of permission.
  - For trigger and search actions, you need at least view permission.
  - For create and update actions, you must have editor permissions.
Reload the list of spreadsheets. If you've already saved the spreadsheet as a Google Spreadsheet and checked the permissions, you may need to reload the list of spreadsheets in the Zap editor. To do this:
- Click the Spreadsheet dropdown menu.
- Click Load More.
- Select your spreadsheet name.
- If your spreadsheet name still does not appear, follow this tutorial for empty or missing items.