How to get started with Gmail on Zapier

Written by Owner

Updated at August 20th, 2025

+ More

Table of Contents

Prerequisites Connect Gmail to Zapier About Gmail's app Triggers, searches, and actions Limitations Templates Use cases Additional Gmail resources

Gmail and Zapier help you automate your inbox to save time. You can use triggers like new emails or attachments to automatically send new emails, create drafts, or manage labels.

Prerequisites

To use the Gmail app on Zapier, you must have:

A Gmail account (either free or paid).
To send emails from another email address, you must have an alternative email (email alias) set up in Gmail.
If Google's Advanced Protection Program is enabled on your account, you must disable it to use the Gmail app with Zapier.

Connect Gmail to Zapier

To create an app connection to Gmail on Zapier:

Go to the Apps page.
Click + Add connection.
A new dialog box will appear. Search for and select Gmail.
Click Add connection.
A new browser tab or window will open.
Log into Gmail to authenticate.
Grant Zapier permission to access your account if prompted to.

Your Gmail account is now successfully connected to Zapier.

About Gmail's app

Triggers, searches, and actions

Triggers

New Attachment (Polling) - Triggers when you receive a new attachment.
New Labeled Conversation (Polling) - Triggers the first time a label is added to a conversation. Replies within that conversation will not trigger again.
New Email (Polling) - Triggers when a new email appears in the specified mailbox.
New Starred Email (Polling) - Triggers when you receive a new email and star it within two days.
New Label (Polling) - Triggers when you add a new label.
New Labeled Email (Polling) - Triggers when an email is labeled. Also triggers when a reply is added to the conversation.
New Email Matching Search (Polling) - Triggers when you receive a new email that matches a search string you provide.
New Conversation (Polling) - Triggers when a new email conversations begins in your inbox.

Searches

Find Email - Finds an email message.
Find or Send Email - Finds or creates a specific message.

Actions

Add Label to Email - Add a label to an email message.
Delete Email - Sends an email message to the trash.
Create Draft Reply - Create a draft reply to an existing email.
Send Email - Create and send a new email message.
Remove Label From Conversation - Remove a specified label from all emails within a conversation.
Archive Email - Archive an email message.
Create Draft - Create a draft email message.
Create Label - Creates a new label.
Remove Label From Email - Remove a label from an email message.
Reply to Email - Send a reply to an email message.

Limitations

Gmail API has usage limits of 1,200,000 quota units per minute per project and 15,000 quota units per user per minute.
Gmail has a limit of up to 15 email clients at a time per account. If you have many email clients getting messages from Gmail at the same time, you may get the error message "Too many simultaneous connections".
Gmail has sending limits, which are based on the number of messages can be sent per day, the total number of recipients per message, and the overall of recipients per day. Exceeding sending limits can result in account suspension for up to 24 hours, and accounts that send spam might be permanently restricted
Different Gmail triggers have specific time limits for detecting emails:
- New Labeled Email - Unlimited
- New Starred Email - 2 days
- New Email - 1 hour
- New Email Matching Search - 1 hour
- New Thread - 1 hour
- New Attachment - 1 hour
Gmail and IMAP have poor support for non-C0 unicode characters, which can cause DjangoUnicodeDecodeError or LookupError.
Not all HTML tags are supported when sending HTML emails through Zapier. Review the full list of HTML tags that are supported with Gmail.
You can't reconnect your Gmail account after it's created. You must add a new app connection instead.

Templates

View all of Gmail's templates.

How to get started with Gmail on Zapier

Contact Us

Prerequisites

Connect Gmail to Zapier

About Gmail's app

Triggers, searches, and actions

Limitations

Templates

Use cases

Additional Gmail resources

Related Articles